AI to InvoiceConsultant Invoice Template
Bill hourly advice, day rates or monthly retainers with a professional invoice that reflects the value delivered.
Consultant invoice example
Your Business Name
123 Main Street, Your City, ST 00000 · you@example.com
INVOICE INV-1024 · Date: 2026-11-07 · Due date: 2026-11-21
Bill to: Northwind Inc.
123 Main Street, Your City, ST 00000 · you@example.com
INVOICE INV-1024 · Date: 2026-11-07 · Due date: 2026-11-21
Bill to: Northwind Inc.
| Description | Qty | Unit price | Subtotal |
|---|---|---|---|
| Strategy workshop (half day) | 1 | $1,200.00 | $1,200.00 |
| Advisory calls (hours) | 3 | $150.00 | $450.00 |
| Follow-up report | 1 | $400.00 | $400.00 |
| Subtotal | $2,050.00 | ||
| Sales tax (0%) | $0.00 | ||
| Total | $2,050.00 | ||
Sales tax: set your own rate when it applies — it is added to the total automatically.
What to include on a consultant invoice
- Your business name, address and contact details
- The customer's name and address (and the job address if different)
- An invoice number and date, and a due date
- One line per service or material: description, quantity, unit price, subtotal
- Sales tax where it applies, and the total due
Tips for consultants and coaches
- If your client needs a PO number, put it in the line description.
- Bill retainers in advance and extra hours in arrears.
- Summarize the work in a short description per line.
Create it in 30 seconds, by voice
With AI to Invoice you just say it:
“Invoice Northwind Inc. for a half-day strategy workshop at 1200 dollars, 3 hours of advisory calls at 150 dollars and a follow-up report at 400 dollars, due in 14 days.”
The app fills in the customer, the lines, the amounts and the due date, writes the email, and sends a professional PDF to your customer. Web and Android, in 8 languages.
FAQ
Hourly rate or day rate?
Day rates suit workshops and on-site work; hourly suits ad-hoc calls — both can be on one invoice.
What payment terms do consultants use?
Net 15 or net 30 is common for business clients.