AI to InvoiceContractor Invoice Template
Invoice a project milestone or the final balance with clear lines for labor, materials and change orders.
Contractor invoice example
123 Main Street, Your City, ST 00000 · you@example.com
INVOICE INV-1024 · Date: 2026-11-07 · Due date: 2026-11-21
Bill to: David Kim
| Description | Qty | Unit price | Subtotal |
|---|---|---|---|
| Bathroom remodel — phase 2 labor (milestone) | 1 | $3,800.00 | $3,800.00 |
| Tile and materials | 1 | $1,250.00 | $1,250.00 |
| Change order #1 — niche shelf | 1 | $300.00 | $300.00 |
| Subtotal | $5,350.00 | ||
| Sales tax (0%) | $0.00 | ||
| Total | $5,350.00 | ||
Sales tax: set your own rate when it applies — it is added to the total automatically.
What to include on a contractor invoice
- Your business name, address and contact details
- The customer's name and address (and the job address if different)
- An invoice number and date, and a due date
- One line per service or material: description, quantity, unit price, subtotal
- Sales tax where it applies, and the total due
Tips for general contractors and builders
- Invoice by milestone on longer projects.
- Invoice the deposit on its own at the start, then each milestone separately.
- List change orders separately with their reference.
Create it in 30 seconds, by voice
With AI to Invoice you just say it:
“Invoice David Kim for phase 2 of the bathroom remodel: 3800 dollars of labor, 1250 dollars of tile and materials and a 300 dollar change order for the niche shelf, due in 14 days.”
The app fills in the customer, the lines, the amounts and the due date, writes the email, and sends a professional PDF to your customer. Web and Android, in 8 languages.
FAQ
How do I handle a deposit?
Send a deposit invoice before the work starts, then invoice each milestone or the remaining balance on its own invoice — each one stays simple and clear.
Should change orders have their own line?
Yes — with a short description and reference, so nothing is disputed later.